Outsourced Payroll & HR Services : Streamlined Cost-Effective Solutions

Comprehensive Payroll Services

At Evergreen Accounting, we offer a comprehensive payroll and human resources (HR) management service, ensuring your business remains compliant, efficient, and optimized for success. Whether you're a small startup or a growing enterprise, our expertise in payroll administration, tax compliance, and HR management allows you to focus on running your business while we handle the complexities of employee compensation and workforce development.

Managing payroll is more than just processing salaries—it involves compliance, reporting, and ensuring employees are paid correctly and on time. We utilize Sage Payroll to streamline payroll processes and deliver accurate reporting. Our payroll services include:

Payslip Generation

Every employee receives a professionally formatted payslip detailing earnings, deductions, and net pay. We generate digital or printed payslips in compliance with South African payroll standards, ensuring transparency for both employees and employers.

Leave Management

Our system tracks annual leave, sick leave, maternity leave, and other statutory leave requirements. We help employers manage leave balances and ensure compliance with labor laws while maintaining accurate leave records for easy reporting and approval.

Payroll Recon

We manage payroll reconciliation to ensure all earnings, deductions, and employer contributions align with financial records. Our team also handles year-end payroll reporting, ensuring smooth transitions into the next financial year.

Compliance & Tax Returns

South African businesses must adhere to various payroll tax regulations. We take the complexity out of compliance by handling all necessary payroll tax submissions, ensuring your business meets its obligations to the South African Revenue Service (SARS) and other regulatory bodies.

SARS Returns We Handle:

IRP5/IT3(a) Certificates – Annual tax certificates provided to employees for income tax filing.
EMP201 Returns – Monthly employer declarations that reconcile PAYE, UIF, and SDL payments.
EMP501 Reconciliation – Bi-annual reconciliation of employee earnings, PAYE, UIF, and SDL for submission to SARS.

Our team ensures accurate and timely submission of these returns, preventing penalties and ensuring compliance with SARS regulations.

Additional Compliance Services:

Beyond SARS requirements, we assist businesses in meeting other statutory payroll and labor obligations, including:

UIF (Unemployment Insurance Fund)

We handle UIF registration, monthly submissions, and reconciliations, ensuring your employees have access to financial support in the event of unemployment, maternity leave, or illness.

COIDA (Compensation for Occupational Injuries and Diseases Act)

We manage COIDA compliance, including registrations, annual Return of Earnings (ROE) submissions, and claims assistance, ensuring your business meets workplace injury compensation requirements.

HR Management

Payroll is just one aspect of managing a workforce. At Evergreen Accounting, we extend our services to HR management, ensuring smooth onboarding, compliance, and workforce optimization. Our HR solutions include:

Salary Structuring & Benefits Optimization
We help businesses design salary structures that align with industry standards, tax efficiency, and employee satisfaction. Our expertise ensures that payroll is structured to maximize benefits for both the employer and the employee.
Employee Onboarding & Terminations
We manage the entire employee lifecycle, from recruitment and onboarding to resignation and termination. Our services include drafting employment contracts, setting up payroll, and ensuring a seamless exit process with proper final pay settlements and compliance with labor laws.

Executive Coaching & HR Advisory Services

Effective workplace communication and leadership are crucial for business success. Beyond payroll and HR administration, we offer executive coaching and business coaching services to improve staff performance, communication, and leadership effectiveness. Our specialized HR services include:

Coaching & Interviewing Staff

We conduct professional interviews and coaching sessions to:

Assess and develop employee strengths.
Improve performance through targeted coaching.
Align employees with company values and culture.

Entry & Exit Interviews

Understanding employee experiences and concerns is critical for retention and improvement. We conduct entry and exit interviews to provide valuable insights into staff expectations, job satisfaction, and areas for improvement.

Mediation & Conflict Resolution

Office politics and poor communication often lead to reduced productivity and employee dissatisfaction. As independent mediators, we facilitate open and honest discussions between employees and management, uncovering unspoken concerns and fostering a transparent and productive work environment.

Labor Law & Best Practices Advisory

Employment regulations are constantly evolving. We provide expert guidance on South African labor laws, employment contracts, disciplinary procedures, and HR best practices, ensuring your business remains compliant and avoids costly disputes.

Frequently Asked Questions about Outsourcing Payroll & HR

How much do payroll services cost?

We charge R250 per employee per month, which includes all payroll processing, compliance, leave tracking, and payslip generation.

How much do coaching and interview services cost?

Our coaching and interview services are R1500 per session. We offer discounts for frequent sessions on a weekly or monthly basis.

What is included in your payroll service?

Our payroll service includes salary structuring, tax compliance (SARS, UIF, COIDA), leave management, payslip generation, and year-end reporting.

Can you help with labor law compliance?

Yes, we provide expert advisory services on labor law compliance, best HR practices, and employee contracts.

Why Choose Evergreen Accounting for Outsourced Payroll & HR services?

Accuracy & Compliance – We ensure error-free payroll processing and strict adherence to tax and labor laws.
Efficiency & Automation – Our use of Sage Payroll and automated HR systems reduces administrative burden and increases accuracy.
Business & People-Centered Approach – Our unique integration of HR management with executive coaching enhances workplace relationships, productivity, and leadership development.
Custom-Tailored Solutions – Whether you need full payroll outsourcing or strategic HR consulting, we design solutions that fit your specific business needs.

Outsource Your Payroll & HR to the Experts

Managing payroll and HR in-house can be time-consuming and complex. Let Evergreen Accounting handle it for you with precision, compliance, and strategic insight. Contact us today to learn how our Outsourced Payroll & HR services can support your business growth.